Serial number tracking
Record manufacturer, model and serial number for every appliance so you can identify units across properties.
Optional add-on module
Track appliances and equipment across your portfolio.
Record serial numbers, warranties, service dates, replacement costs and condition notes for every appliance and piece of equipment. Add to any HQHub plan.
Why track appliances?
Know what you own, when it was installed and when it needs attention.
Landlords and property managers are responsible for appliances across dozens or hundreds of properties. The Appliance module gives each one a structured record with lifecycle tracking.
Warranty and service
Track purchase dates, warranty expiry, installation dates and service history so nothing is missed.
Replacement planning
Record purchase and replacement costs. Set expected lifespans to forecast when appliances need replacing.
Custom fields
Add your own fields — energy ratings, condition notes, supplier details or whatever your operation needs.
Ready-made fields
Pre-built for appliance lifecycle tracking.
HQHub includes 14 fields covering serial numbers, costs, dates, supplier details and condition. Rename labels or add your own to adapt the module to your needs.
Add Appliances| Field | Type |
|---|---|
| Serial Number | Text |
| Manufacturer | Text |
| Model | Text |
| Purchase Date | Date |
| Purchase Cost (£) | Currency |
| Warranty Expiry Date | Date |
| Supplier | Text |
| Installation Date | Date |
| Last Service Date | Date |
| Next Service Due | Date |
| Replacement Cost (£) | Currency |
| Expected Lifespan (yrs) | Number |
| Energy Rating | Select |
| Condition Notes | Textarea |
Tailor to your portfolio
Customise fields to match your appliance tracking needs.
Every property portfolio has different requirements. Add fields for PAT testing, fire alarm checks, white goods rotation or whatever your maintenance regime demands.
Rename standard fields
Change labels to match your internal terminology — "Supplier" could become "Installer" or "Vendor".
Add portfolio-specific fields
Need to track gas safe registration numbers, legionella risk or CO alarms? Add custom fields in seconds.
Date-based reminders
Date fields automatically surface upcoming expiries and service due dates across your entire portfolio.
Add Appliance tracking