Property register
Full address details, property type, bedrooms, bathrooms, EPC rating, council tax band and occupancy status.
Property Asset Management
Track properties, tenancies, compliance and evidence in one place.
HQHub helps landlords, letting agents, management companies and property teams keep property records, tenancy documents, Scottish letting evidence, repair history and certificates organised.
Property register with full address details
Tenancy agreements, inventories and contact sheets
Compliance, deposit and registration evidence
Dropbox, Google Drive and local document storage
Built for property teams
Give every property a complete operational record.
Replace spreadsheets and scattered folders with a structured register that connects addresses, tenancies, Scottish compliance, documents and evidence.
Compliance tracking
Gas safety, EICR, EPC, insurance, fire, carbon monoxide and Legionella records with certificate evidence and dates.
Tenancy and occupancy
Record tenants, joint parties, tenancy type, rent, deposit, start and end dates, status and linked documents.
Repairs and contractors
Log repairs, assign contractors, track job status, attach invoices and build a maintenance history.
Flexible fields
Pre-built fields, customisable to your workflow.
HQHub comes with 20+ ready-made property fields covering addresses, compliance, tenancy and utilities. Add your own custom fields and customise labels without writing code.
Choose Property| Field | Type |
|---|---|
| Address Line 1, Line 2 | Text |
| Town / City, County, Postcode | Text |
| Country | Text |
| Property Type | Select |
| Bedrooms, Bathrooms | Number |
| Tenure, Occupancy Status | Select |
| EPC Rating, Council Tax Band | Select |
| Gas Supply, Heating Type, Glazing | Select |
| Landlord Registration Number | Text |
| Electricity Meter Number | Text |
| Stopcock Location | Text |
| Current Rent (£/month) | Currency |
| Notes | Textarea |
Scotland-ready add-on
Built-in structure for Scottish letting evidence.
Add the Scottish Lettings & Landlord Compliance module to track the records Scottish landlords and agents repeatedly need to find, renew and prove.
Landlord registration
Track local authority, registration number, status, application, approval, renewal and expiry dates.
Deposit protection
Record scheme, reference, deposit amount, protection deadline, prescribed information and release evidence.
HMO and STL licences
Store licence type, local authority, approval dates, expiry dates, documents and occupancy limits.
Legionella records
Capture assessment dates, review dates, assessor details, risk ratings, actions and evidence documents.
Documents and evidence
Keep property, tenancy and compliance files connected.
Upload locally or link files from Dropbox and Google Drive so each tenancy agreement, inventory, certificate or licence sits against the right record.
Tenancy documents
Attach tenancy agreements, inventories, contact sheets and other tenancy files to the current or historic tenancy.
Cloud-linked files
Use company-level Dropbox or Google Drive connections and link the property folder to the records your team uses.
Management companies
Group properties by landlord, client or management company and keep cloud storage, reporting and contacts separated.
Tailored to your operation
Custom fields, labels and options adapt to your property workflow.
HQHub lets you add your own fields to the property record — change labels, add dropdown options or create new sections to match how your team already works.
Renamable fields
Change standard field labels to match your internal terminology without waiting for a developer.
Add your own fields
Create new text, number, date, select, checkbox and currency fields specific to your portfolio.
Custom sections
Group fields into custom sections — utilities, inspections, legal, or whatever your workflow needs.
Search-friendly use cases
Property register, compliance and maintenance in one system.
HQHub supports the everyday search intent behind property asset management software.
Property asset management software
Property compliance tracking
Scottish landlord compliance software
Landlord registration tracking Scotland
Tenancy deposit protection records
HMO licence tracking Scotland
Landlord property register
Rental property management
Gas safety certificate tracking
EICR and EPC tracking
Tenancy document management
Property maintenance log
Property document management
Asset management modules
Explore HQHub by asset type.
Start with the module that matches your operation, then add more asset types as your organisation grows.
Property Asset Management
Manage properties, compliance, repairs, evidence and operational records.
Vehicle Fleet Management
Track vehicles, MOT, insurance, mileage, drivers, servicing and damage history.
Boat & Marine Asset Management
Track vessels, engines, moorings, safety certificates, servicing and marine documents.
IT Asset Management
Track laptops, devices, assignments, warranties, lifecycle dates and support history.
Tools & Equipment Management
Track tools, workshop equipment, PAT tests, calibration, assignments and repairs.
Facilities & Rooms Management
Track buildings, rooms, capacity, equipment lists, cleaning schedules and safety inspections.
Ready to organise your property records?