Building hierarchy
Organise spaces by building, floor, zone and room number with a clear parent-child structure.
Facilities & Rooms
Track buildings, rooms, safety inspections and maintenance in one place.
HQHub helps facilities teams, schools, offices, care homes and venues keep a structured register of rooms, capacity, equipment, cleaning schedules and safety inspections.
Building, floor and room hierarchy
Capacity, equipment and booking status
Safety inspections and cleaning schedules
Built for facilities teams
Give every room and space a structured record.
Move beyond spreadsheets and paper checklists with a searchable register of buildings, floors, zones and individual rooms.
Capacity and usage
Track room type, capacity, bookable status and equipment lists for each space.
Safety inspections
Record last and next inspection dates, attach reports and track compliance across all spaces.
Cleaning schedules
Set cleaning frequencies, log completed cleans and attach cleaning specifications per room.
Flexible fields
Pre-built fields ready for your workspace.
HQHub includes ready-made fields for facilities management. Rename labels, add dropdown options or create your own custom fields to match your operation.
Choose Facilities| Field | Type |
|---|---|
| Building | Text |
| Floor | Text |
| Zone / Wing | Text |
| Room Number | Text |
| Capacity | Number |
| Room Type | Select |
| Cleaning Frequency | Select |
| Last Safety Inspection | Date |
| Next Inspection Due | Date |
| Bookable | Checkbox |
| Fault Reporting QR Code | Text |
Tailor to your site
Add your own fields to fit your facility workflow.
Every facility is different. HQHub lets you create custom fields — add fire door inspection dates, ventilation checklists, COSHH storage locations or whatever your compliance framework requires.
Custom field types
Add text, number, date, select, checkbox and currency fields to match your inspection regime.
QR code integration
Generate QR codes per room for quick fault reporting and easy access to room records on site.
Inspection reminders
Set date fields with upcoming-due alerts so no safety inspection or cleaning cycle is missed.
Search-friendly use cases
Room register, safety checks and maintenance together.
HQHub supports everyday search intent across facilities management.
Facilities asset management software
Room and space register
Building safety inspection tracking
Cleaning schedule software
School room management
Care home facility register
Office space inventory
Venue room management
Asset management modules
Explore HQHub by asset type.
Start with the module that matches your operation, then add more asset types as your organisation grows.
Property Asset Management
Manage properties, compliance, repairs, evidence and operational records.
Vehicle Fleet Management
Track vehicles, MOT, insurance, mileage, drivers, servicing and damage history.
Boat & Marine Asset Management
Track vessels, engines, moorings, safety certificates, servicing and marine documents.
IT Asset Management
Track laptops, devices, assignments, warranties, lifecycle dates and support history.
Tools & Equipment Management
Track tools, workshop equipment, PAT tests, calibration, assignments and repairs.
Facilities & Rooms Management
Track buildings, rooms, capacity, equipment lists, cleaning schedules and safety inspections.
Ready to organise your facilities?